Mythbusting Monday: Facility Use

facility-use-header_for-ce-blogThe Facility Use team helps hundreds of community groups use the district facilities every year. There are a number of spaces available for community usage outside the regular school day including auditoriums, cafeterias, classrooms, conference rooms, and gyms.

    • Myth: The building supervisor assigned to each group is responsible for cleaning and picking up after those groups.
      • This myth is FALSE.
      • Building supervisors are on site to make sure groups can access the building and enjoy the space safely. They may guide the groups in cleaning up after themselves, but the full cleanup is not their responsibility. The Facility Use team can assign a custodian to a group at an additional cost, if that is what the group prefers.
    • Myth: The WDMCS facilities are just like a convention center or theater. They can fulfill any event and technical request, with endless possibilities.
      • This myth is FALSE.
      • The Facility Use team takes pride in serving any event and groups that wants to use district facilities. They can fulfill many requests, but they are not a full-service rental facility. Our options to serve certain events and requests may be limited. Contact a member of the Facility Use team to find out more about your specific event and requests.


Mythbusting Monday: Facility Use

written by Alexandra Wade


The Facility Use team helps community members who are seeking accessible, convenient and affordable space to hold their activities. They schedule district spaces for community usage outside the regular school day. For our first Mythbusting Monday post, we decided to cover some common myths about facility use.

  • Myth: You Can Cancel An Event
    • This myth is TRUE—You CAN cancel an event if you need to.
    • We would actually prefer you cancel an event, instead of simply not showing up! Cancellations happen, and we understand that. Our cancellation policy is designed to give groups that have events scheduled some flexibility, but also holds them accountable for the space they reserved.
    • If a cancellation is needed, you can cancel with us two weeks out from your event date with no penalty. Within that two-week timeframe, a $20 cancellation fee will be assessed per date and per location that is cancelled. If a group just does not show up to a scheduled activity, the full fees will remain on their account. Our expectation is that those fees will be paid as if the space was used, so canceling is your best option if there is a conflict.
  • Myth: You Don’t Need Event Insurance
    • This myth is FALSE—You DO need event insurance for all facility use.
    • All facility use in any WDMCS facility requires you to provide proof of liability insurance holding the district harmless. If you do not have event insurance covering your group’s use of our space, you can purchase a policy through most providers. Your homeowner’s policies will also cover your use of public space in the liability portion of your policy. Your provider can answer any specific questions you may have.

Keep an eye on the Community Ed. blog for more Mythbusting Mondays!

Temporarily Moving

The Learning Resource Center (LRC) will be under construction between April and September 2013, as part of the district’s 10-year plan facility plan.

Starting April 15 the Community Education office will be temporarily located at the former Walnut Creek Campus building located at 815 8th Street, West Des Moines.

The Community Education office includes the following programs:066_30833

  • Adventures
  • Brighter Beginnings
  • Facilities Department
  • Intramurals
  • Kids West
  • LEARNwest
  • Preschool Programs
  • Service Learning
  • Summer of Learning
  • Wellness.

In person inquiries, payments, registrations, and reservations will take place at 815 8th Street, West Des Moines (the former Walnut Creek Campus). Our mailing address and phone numbers will remain the same. A drop box will be available at the temporary location after-hours. Please note that no one will be available at the LRC from April 15-September 2013.

If you have questions regarding our move please contact us at our office at (515) 633-5001.

For more information on the construction of the LRC please visit